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Printing Remotely: One Solution

(November 2004) posted on Fri Nov 19, 2004

In the trenches print provider discovers time saver


By Jay Higashi

I then set up my home computer, onto
which I loaded the Timbuktu Pro software.
Using my VPN server address, username,
and password, I configured my Internet connection
setting. I was ready for a trial run.

I left my work computer on when I
went home the next day, making sure to
set the power saving settings to "never
sleep." I loaded a 100-ft roll of media onto
our HP printer's take-up reel.

At home, I selected "VPN" in my Internet
connection settings and selected
"connect." I then started Timbuktu Pro,
selected "new connection," and entered
the IP address of my work computer, and
hit the enter key. Finally, I entered my
username and password.

Instantly, I was able to see my work
computer screen on my home computer.
The beauty of this is that I was not sending
any large files over the Internet"?rather I
was just remotely controlling my work
computer from my home computer. So, as
with any normal printing job where I was
actually at my office desk, I could open a
file, configure the page, and send the file to
the printer. In addition, I was not limited to
just my own work computer"?I could also
access all of my department's computers
(as long as I had the IP addresses), which
could come in handy if the job resided on
another computer besides my own.

Two other aspects to note here:

  • Our HP Designjet 5000 psUV printer
    has an internal Jetdirect network card,
    which allows browser access through an
    IP address. With this feature, I could check
    out how much ink was left in each cartridge,
    how much print media was on the
    roll, whether nesting was on or off, etc. I
    could even manage the job queue by
    pulling up previous jobs and printing additional
    copies. Some other printers in the
    marketplace have similar internal print
    servers that allow for like functions.
  • For the icing on the cake, I added an
    Apple iSight camera ($149) to the work
    computer, positioning it so that I could view
    the printer. I leave a light on when I go
    home, and, with the camera, I can actually
    see the printer live while it's printing. I can
    see if I have forgotten to load media, for
    instance, or if the paper has "kinked" and
    isn't correctly winding onto the paper reel
    (the latter is something the printer's sensor
    may not catch but I can see first-hand
    with the help of the camera).
  • Now, on any given night, I can bring
    home a stack of work orders, and send
    prints without having to make the long
    drive back to work. Not only is there a
    substantial time savings, but with the
    cost of gasoline these days, there's a pure
    dollar savings as well.

    Remote Access Options
    Several choices are available when it comes to
    remote-access software, here are just a few:

    • NetOp Remote Control, from Binary
      Research International: $179.55,
      www.remoteadministrator.com
    • RealVNC: free download, www.realvnc.com
    • TightVNC: free download, www.tightvnc.com
    • Timbuktu Pro, from Netopia: $94.95 (single
      user, Mac), $159.95 (twin-pack, Windows),
      www.netopia.com

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